Category Interim Inspections

The place you rent from a landlord becomes your home. They should only come in without you being there if you’ve given them permission to or if it’s a real emergency. For inspections, repairs, and maintenance, your landlord or letting agent will need to get into the property. By law, they have to give you 24 hours’ written notice. In other words, no, your landlord cannot enter a property without permission.

If you’re new to renting and don’t know what the landlord’s and tenant’s rights and responsibilities are, keep reading for our full guide to landlord access in rented properties.

The Right To Quiet Enjoyment

As a tenant, if you sign an assured shorthold tenancy agreement, you have the right to “quiet enjoyment of your property.” You pay rent to the landlord so that you can use the property as your home. Since it is your home, you have the right to decide who comes in and when. If your landlord comes into your home without your permission, they are technically breaking the law unless they have a court order to do so. They cannot just enter a property because they want to.

Landlords’ Right Of Access To Enter A Property

Still, landlords or letting agents can go into the property to do what the law says they have to do. The Landlord and Tenant Act of 1985 says that your landlord can look at your home as long as they give you at least 24 hours’ notice and come at a reasonable time.

The landlord should send you a letter telling you who will be coming into the property and why. You are not forced to say yes to the visit. But keep in mind that it might be in your best interest to be flexible, so that your landlord can keep the house in good shape and make sure it’s safe and comfortable to live in, and so that you can keep getting along.

Why Your Landlord Might Want To Enter A Property

There are many good reasons why your landlord might want to enter a property:

For regular inspections, your landlord has the right to check the property at regular times to look for damage or problems that could get worse and cost a lot to fix.

For repairs and maintenance, the landlord is responsible if you report a problem or an inspection finds one.

Your landlord is required by law to have a gas safety check done every year.

To have viewings near the end of the tenancy. If you’ve given your landlord notice that you’re leaving, he or she will need to find a new tenant, so it’s a reasonable request that you show people around.

Enter A Property In An Emergency

In a real emergency, your landlord will need to get into your home right away. In this case, they won’t need permission from the tenant to enter a property. Emergencies are rare situations like a fire, flood, the smell of gas, dangerous damage to a building, or the thought that someone has done something violent or illegal.

Changing The Locks

Your right of exclusivity gives you the legal right to change the locks on your rental property. You don’t have to give your landlord a set of keys unless it says in your rental agreement that you do.

Think about whether it would make things easier if you gave your landlord a set of keys in case of an emergency, if you locked yourself out, or if you agreed to inspections and repairs while you were away.

Tenant Refusing Entry

If your landlord asks to enter a property in writing, you can say no if it doesn’t work for you, but try to offer an alternative and come to an agreement. If you keep saying no, it could make you look like you don’t want to help and make the landlord less willing to work with you if you need them to.

Work or other obligations may make it hard for you to give a 24-hour notice. If you don’t want your landlord to come in when you’re not there, suggest a longer notice period that will make things easier, or let them know any regular times that work for you.

Harassment

Most landlords are fair and easy to get along with. If your landlord comes over too often, at odd hours, or without your permission when you’re not there, they may be breaking the law. This is especially true if their actions make you feel pressured. Under the Housing Act of 1988, it is illegal to bother tenants. If you think this is happening to you, talk to a lawyer or call Citizens Advice for help.

The job of a property manager is to keep an eye on rental properties and make sure they are being run as well as possible. The job of property manager is fun and pays well, but it’s not a walk in the park. There is a lot to keep track of, and even small mistakes could cost money, make tenants unhappy, or even lead to a lawsuit. Still, you can be great at your job if you follow a few tips and tricks. Here are some tips on how to be a great property manager.

Carry Out Routine Inspections

When bad tenants move out, they often leave a lot of damage behind, which can cost you money, time, and your reputation. So, you should check on your properties often to find and fix small problems before they get worse. This will save you money and time in the long run. Your tenants will likely be happier if you pay attention to them and respond quickly to their needs. Also, maintenance problems will come up from time to time. So, you’ll have to keep up with things like refurbishments, roof leaks, and appliance repairs.

Some property managers outsource these interim or mid-term inspections to an inventory clerk like Looksy Inventories. This can be a cost-effective and time-saving way to get the job done well.

Be Organised

As a property manager, you need to be very organised because you have to deal with a lot. So, if you want to do well in your role, you should work on your organisational skills. Technology can help you with many parts of your job, such as finding good tenants, keeping records, collecting rent, and staying on top of repairs. So, invest in technology to make your business more efficient and give you an edge in the property industry. There are many things to think about, but it would be best to avoid legacy software, even if it is easy to use and familiar. Instead, choose modern software alternatives that can be linked together to make work more efficient.

Build Relationships As A Property Manager

Many experts agree that if you want to be successful as a property manager, you should get along well with the people who live there. Relationships are the foundation of the property management business, so good communication is a must. You should spend time with your residents whenever you can to get to know them better. Effective communication will keep you from having a lot of misunderstandings and losing clients. It will also help you keep tenants for a long time and have fewer vacancies. But keep in mind that business is business, so be polite and professional in all your interactions. So, you can be a fair and good manager who can make the right decisions based on what’s best for your client.

Regardless of the kind of property, wear and tear is inevitable. Every house has a shelf life, and the more people that live in it, the more fragile and worn out it becomes. However, there are methods to safeguard your rental property and minimise the impacts of normal wear and tear on the property.

For landlords, this page discusses what constitutes “normal wear and tear” and offers advice on how to keep rental properties in good condition.

What Is Classed As Normal Wear and Tear For A Property? 

Typical wear and tear on a property is caused by ageing or exposure to extreme weather conditions, such as direct sunlight. If you’ve owned a home for a lengthy amount of time, wear and tear is inevitable in most cases.

A few instances of progressive wear and tear include:

• Stains on rugs and carpets

• Slight dings and dents in wood or carpeting

• Curtains that have lost their lustre

• Chipped paint

• Windows that are dirty or old

• Defective latches and handles

• Peeling or scratched wallpaper

• Cracks in plaster

How To Prevent Wear And Tear In Your Rental Property 

It is inevitable that wear and tear will occur, but you and your tenants can endeavour to minimise its impact. Approaches include, but are not limited to:

Conduct Regular Property Inspections 

Establish a schedule for periodic inspections of the property. If you visit the property every three to five months, you’ll be able to stay on top of any maintenance concerns and rest easy knowing your renters are doing their part to keep it in good shape.

As you stroll about the home, take note of any little concerns that might turn into a bigger problem if they aren’t addressed. When scheduling these inspections, be sure to talk to your tenants about the best day and time for both of you. It’s often best to have interim inspections carried about by an unbiased third party, like the experts at Looksy Inventories. 

Monitor Plumbing In Your Investment Property 

You must keep an eye on your property’s plumbing while doing the inspections outlined in this section. Leaks, damage to neighbouring properties, and even harm to your rental property and its contents are all possible outcomes of faulty plumbing and damaged pipes. Replace any worn-out pipes, and get them checked on a regular basis.

Ensure Your Rental Property Is Regularly Cleaned 

Create a standard that is realistic and acceptable to your tenant. Make sure they know what you anticipate and remind them that frequent cleaning and maintenance helps to extend the life of your property – and minimises the issues of wear and tear.

If you have a lease agreement in place, you can even employ a cleaning service for your rental property. For example, this should guarantee that kitchens and other community facilities are maintained clean.

Create A Property Inventory  

An inventory should be kept by every landlord. This will serve as documentation of the property’s contents at the start of the tenancy and may assist you in covering the expenses of any possible damage. It will establish expectations for your renters and help you to monitor the property’s condition. Contact Looksy Inventories today to find out more. 

At Looksy Inventories we know just how important it is to conduct property inventories and inspections, including interim property reports, regularly to effectively protect your investments, and we’re sure this is the can-do-attitude and proactive management you want from a property manager.

We provide inventory clerk services which include inventory reports, check-in reports, interim property inspections, check-out reports, and legionella risk assessments.

But although you might understand just why most of these things are important, are interim property reports really necessary? Read on to find out.

Valuable Insight

Landlords can save the most money by addressing small concerns before they evolve into full-blown crises. Interim property reports are critical because of this. What other means are there to learn about your tenants’ behaviour than by doing a thorough inspection of the property?

What if a tenant violates the tenancy agreement and you don’t realise it until it’s too late? What if permanent harm has already been done? Interim property reports will reveal maintenance concerns, damage, neglect, and unauthorised activities such as smoking, pets, or subletting, as well as being an indicator of the tenant’s overall level of care for your property.

Limit Your Liability With Interim Property Reports

Many individuals find that renting out their home is a viable source of income, but landlords do have responsibilities. Rental homes, for example, must be safe and free of health dangers. Similarly, electrical and gas-powered appliances must be installed and maintained in a safe manner.

Noncompliance with your legal responsibilities as a landlord, property owner, or manager can have significant implications. In addition to being punished severely, leasing a hazardous house might have disastrous consequences for the tenants. If someone is wounded or killed as a result of this form of carelessness, the person in charge of maintaining the property is likely to face criminal prosecution.

Because of the possible severity of these punishments, it is essential that property managers, letting agencies, and landlords conduct interim property inspections, even on long-term leases. By doing so, you may not only guarantee that the value of your property is preserved, but you can also fulfil your legal requirements and reduce your personal responsibility.

Contact Looksy Inventories Today

As you can see, interim property reports are essential when you are a landlord for many reasons. But do you really want to do them yourself? Let Looksy help; we’re experts in exactly this kind of work. Contact us today to find out more.

What a strange question, right? How to use your inventory? But it’s not all that strange when you think about it, and that’s exactly what this post will be about. The issue is that most landlords (and tenants) don’t use their property inventory in the right way. They book it and look through it (an excellent start) and then don’t think about it again until after the tenant has moved out.

What landlords (and tenants) really should be doing is looking at that report and any interim reports (also known as mid-term inspections) when the tenant gives their notice to leave the property. Leaving it until after they have gone might be too late. Let’s look into this in more detail.

How To Use Your Inventory As A Reminder

When you think about how to use your inventory, the first thing to consider is that it can be a perfect reminder of the condition the property was in at the start of the tenancy. By reading through it, and by encouraging your tenants to do the same, you’ll get a better idea of what to expect when they leave.

In fact, gently reminding the tenants that they need to leave the property in the same way they were given it, and that all the information they need to enable them to do that is in the property inventory is a good idea. Remind them of this, and also remind them that their deposit relies on them getting this right. The inventory will be the ideal roadmap to help them put things back how they found them, leading to fewer instances where a dispute has to be raised.

How To Use Your Inventory As A Predictor

Another good use for your inventory is to give you an idea of what to expect when the tenant leaves. Although the original inventory won’t necessarily help here, the interim reports will. They will show you how well the tenant is taking care of the property, and you’ll have a prior understanding of what state the property will be in when they leave. If they haven’t taken care of things during the tenancy, it is likely they won’t take too much care when they leave either. However, if the interim inspections have shown they’ve been looking after the place, you probably don’t have too much to worry about (this is not guaranteed, of course, but it’s a good rule of thumb).

Once they have left, no matter what the property is like, you can compare the check-out report to the original inventory and immediately see if there are any issues. This means there will be no delays in any action needs to be taken – remember, if you do nothing, the tenants have a right to their deposit back within 10 days of vacating the property, so if you want to make a claim, you need to do it asap.

Want To Know How To Use Your Inventory? Contact Looksy Inventories Today

At Looksy Inventories, we are experts when it comes to property inventory reports, check-ins, check-outs, and mid-term inspections. We can handle every report you need, and we’ll do it in an unbiased, efficient, professional way. Simply get in touch with us today to book your inventory or to ask questions; we’ll be happy to answer them.

Property inspections are, perhaps surprisingly, one of the most important elements of property maintenance when you are a landlord. Remember, your property is an investment and needs to be looked at as a business; that means you need to take as much care of it as possible. Interim property inspections with a report to back up what is found are essential as they will enable you to run your property business correctly. These checks are essentially a piece of admin that will help everything run much more smoothly. Read on to find out more. 

The Benefits Of Regular Property Inspections 

The first benefit of regular property inspections – which, of course, can (and should) be carried out by an experienced inventory clerk for a completely unbiased view, as well as being time-savings – is that they will give you an overview of how the tenant is treating your property. If the house or flat is in good condition, you’ll have peace of mind that all is well and there is nothing you need to do. If problems are uncovered during the interim inspection, you’ll know that you need to do something. What that something is will be your choice, of course, but it’s far better to know early than to get a nasty surprise when the tenant leaves and all the issues that you didn’t know about because there had been no interim property inspections come to the fore. 

Property inspections also help maintain a good relationship between the landlord and the tenant. Far from being a way for the landlord to check up on the tenant, it should actually be seen as a way to strengthen the relationship. After all, for the tenant, this is how they can know that the landlord cares about the property and their happiness within it. It allows the tenant to speak up if they have any issues too. Some tenants are worried about mentioning problems that fall under the landlord’s remit since they are concerned they might be asked to leave. If the problems are spotted during the regular property inspections, they don’t have to say anything – the report will make it all clear. 

Other reasons to have property inspections carried out regularly include: 

• Ensuring the tenants are complying with the tenancy agreement
• Making sure no illegal activities are taking place 
• Building a good relationship with the tenants 
• Ensuring the building is in good condition and that any issues are dealt with quickly 
• Showing that you are a good landlord who fulfils their responsibilities 
• Creating a report that, should any disputes arise, can be used as evidence 

How To Make Property Inspections Easier 

It takes time to conduct a thorough property inspection. You’ll need to do a complete walk-through of the property, checking every room, even cupboard, everything. Although not quite as big a job as a full inventory report, it’s still going to take a few hours. Or at least, it should if you’re doing it right. 

This is why it’s best to engage a fully trained, highly experienced inventory clerk to carry out regular interim property inspections for you. 

At Looksy Inventories, we have the most up-to-date inventory software to enable us to create a report ‘on the go’, ensuring that you have the results of our property inventories quickly and efficiently. And our prices are excellent too. Contact us today to discuss your interim property inspections and find out more about our full range of property inventory services.