Category Looksy Inventories

What Is A Property Check-In?

While the meaning of a property inventory report is generally well understood, a property check-in is often misunderstood. A typical mistake made by landlords is to refer to the inventory as a “check-in inventory” or “moving-in inventory,” neither of which really describes what happens.

An inventory is a detailed record of all the possessions at a given location, along with notes on their current state. It should include a general description of the property and a list of its contents, including specifics regarding the state of the various walls, ceilings, floors, paint, carpeting, curtains, furniture, appliances, and fixtures like cabinets, windows, and doors.

The locations of all meters, stopcocks, smoke alarms, and carbon monoxide detectors, as well as the results of their most recent tests, should be noted in the inventory as well.

So What Is A Check-In Report?

The property check-in is when the inventory and keys are given to the new tenant, and they go through a process to make sure that they know the basics about their new home and its condition.

At this point, the renter can look over the inventory and make notes about anything that was left out or was listed wrong. New photos can be added to the inventory to back up the tenant’s comments, a new meter reading, or an item that wasn’t on the inventory.

How To Carry Out A Property Check-In

Although a landlord or letting agent can carry out a property check-in, it’s better for an unbiased third party, such as the experts at Looksy Inventories, to do it to ensure there are no issues and that it is done exactly right.

We use the most up-to-date devices and apps in this field so that everything can be done on-site and all tenant comments are clear and easy to read. Our reports don’t need to be printed. When we meet the tenant at the check-in, we give them the inventory list on a tablet. They can go through the whole list while at the property, typing in their comments and taking new photos on the tablet. After the inventory check, they sign on the tablet, and the keys are given to them.

This is done to make sure that there is only one version of the inventory. Once the tenant signs, everyone will get a copy of the report with the new comments and photos, so there is nothing else to do.

Every letting agent has their own way of doing things, and that includes the property check-in. We are flexible enough to adapt to their ways. For example, for some of our clients at the property check-in we only do a quick walk through the property, check the alarms, show the tenants where the meters are, hand over the keys, and get their signature. We then give the tenants a week to check the inventory on their own time and type in their comments online using their phone, tablet, or computer.

In conclusion, we offer a flexible and highly professional property inventory service that saves time and money for everyone involved while providing consistent and accurate property inventory reporting at an affordable price.

Contact us today to find out more.

How To Hire An Inventory Clerk

It’s possible that when your tenants move out, you’ll be faced with a long list of repairs and replacements. Even if all it takes is a fresh coat of paint or a few screws to secure some wobbly shelves, preparing the home for the next set of tenants may necessitate investing more time and money on your side. This can include the need to hire an inventory clerk.

Inventory and check-out reports, such as those generated by Looksy Inventories, are essential if your tenants are causing damage or loss to your property and leaving it unsuitable to rent. In order to avoid paying out of pocket, you may use the proof in these documents to legally keep some or all of your tenant’s deposit.

There are a lot of landlords out there who don’t know where to start when it comes to finding how to hire an inventory clerk and a company to handle their property management needs. Read on to find out more.

hire an inventory clerk
Photo by Ekrulila from Pexels

What Does An Inventory Clerk Do?

Before a home can be rented out, you need to hire an inventory clerk to meticulously document the property’s condition and contents. Whether they are individuals or part of a larger property management company, they provide services to clients.

When a renter moves into a property, an inventory clerk will document the current state of each fixture and meter reading. Afterwards, they will return to inspect the property towards the conclusion of the tenancy period. You might also want to hire an inventory clerk to carry out interim or mid-term inspections.

For the most part, the condition of the rental property when the tenant vacates determines whether or not they get their whole deposit back. When a tenant’s tenancy ends, the inventory clerk and the property management team will serve as unbiased witnesses to any changes within the property.

What Do Inventory Clerks Record?

An inventory report serves as documentation of the property’s condition at the beginning of the tenancy. In addition to the furnishings in the house, this covers everything from the state of the appliances to the condition of the windows, doors and locks to the ceiling and walls to the flooring and blinds.

As soon as a tenant moves into a property, an inventory should be agreed upon and updated, if required, by all parties involved. In order to establish that a property has been damaged and should be repaired from the tenancy deposit, an agreed-upon report will be necessary.

How To Hire An Inventory Clerk

Inventories are used on a daily basis by landlords and letting agencies. A new inventory report is needed for each new tenancy, and this report is often created by an inventory clerk. This person might either be employed by the rental firm or recruited on an independent contractor basis.

Inventory clerks can be found by contacting a lettings agency and asking about their methods, or by performing your own search. Search for inventory clerks in Kent or Sevenoaks or Bromley or Folkestone, and you’ll find Looksy Inventories – as well as in many other places in between. Get in touch today if you need to hire an inventory clerk; we can help you.

Looksy Inventories Has A YouTube Channel

At Looksy Inventories, we’re always looking for new ways to engage with our clients, potential clients, and those who need some help and advice about lettings, landlords, tenants, and, of course, inventories. That’s why we’ve created a brand new YouTube channel.

We intend to post regular (workload dependent, of course!) videos that go into detail about rental properties and everything you might need to know about all aspects of renting one yourself or being a landlord. There’s a lot to learn, and our videos will be entertaining, informative, and, perhaps most important of all, they will be real.

Here’s a taster of what to expect. It’s our introduction video where you can ‘meet’ Dean, inventory clerk extraordinaire, and find out more about Looksy Inventories in general. Enjoy (and do please subscribe – there’s a lot more to come).

The Check Out Process: What Is A Pre-Check Out and Do You Need One?

If the current tenant’s agreement is about to end and they are going to move out of your rental property, it’s a good idea to give them some useful information about what’s going to happen during the check out process. After all, this will save both you and them from worrying, make things much smoother, and it will help you to decide whether or not to hire a professional for the pre-check out.

check out process

What Is The Check Out Process?

The check out process is a simple one, but not something that all landlords are happy to conduct themselves. Lettings agents are busy and can’t always be on hand to conduct the process either, and this is where inventory professionals will come into their own; the check out (and pre-check out) is all part of the service.

The check out process technically begins with the notice to leave, which will either come from the tenant or the landlord, depending on the situation. At this time, the pre-check out service can be implemented.

Next, the tenants will need to return the property to its original condition. Remember, a landlord should never expert any betterment (although it is sometimes the case that this has happened – a great bonus) but they should receive their property back in at least the condition they let it in. Again, another reason to have a full inventory report carried out; that original condition will be clearly stated and matched against what the property looks like when the tenants leave.

On the day the tenants move out, the check out itself should take place, and a check out report completed for the landlord. The tenant will also be able to see the report and will be able to either accept it or challenge it. The deposit return can be negotiated and then released.

The Pre-Check Out Process

We’ve mentioned the pre-check out process a number of times now, and although it’s not something that every landlord requests, and it’s not something that every tenant is going to demand, it can be useful in terms of ensuring everyone is aware of their duties at the end of a tenancy. Plus it gives the tenants the time needed to put the property back the way it is meant to be, if that is something that needs to be done.

The pre-check out visit is conducted by an inventory clerk who can look at each room and make a report as to whether any action needs to be taken. The original inventory is crucial at this time, otherwise the clerk is not going to know what the property was like initially, and won’t be able to say one way or another whether anything has or hasn’t been changed.

check out process

What Are The Benefits for Tenants?

The tenant will absolutely benefit from a pre-check out. They will be given all the information they need, written down and explained, regarding the tasks they need to carry out before the day they move out. In other words, they will be told exactly what they need to do in order to have their deposit returned to them with no quibbles.

The tenants do have a number of responsibilities when they come to check out. These will depend in part on what is written in the tenancy agreement, but usually include:

  • Cutting the grass
  • Disposing of rubbish
  • Conducting a thorough clean
  • Defrosting the freezer
  • Removing all personal items
  • Repair any damage (over and above normal wear and tear)
  • Replace any items that were removed during the tenancy

Knowing this information in advance will make it more likely that the work is done.

Benefits for Landlords and Letting Agents

The pre-check out isn’t just useful to give tenants the heads up on what they need to accomplish before the day they move out; it’s also useful for landlords and letting agents. It makes the check out process a much quicker, smoother one. It also means there is going to be less maintenance required before the next tenant moves in, saving time and money and keeping the new tenant happy because there are no delays. Plus it helps to keep communication channels open between all parties, with the inventory clerk as the mediator/facilitator.

What Next?

If you need an inventory report, check in, check out (or pre-check out) or interim report, please get in touch with us at Looksy Inventories. A friendly, family run business with a positive, professional attitude, we can make sure everyone in the process is happy.

Looksy Inventories: Inventories That Do The Job They’re Meant To Do

Looksy Inventories – Inventory Reports

When a new tenancy begins it is crucial to have a new inventory report carried out too. At Looksy Inventories we thoroughly and carefully inventory the condition and cleanliness of the property before the next tenants move in, giving you – and them – complete peace of mind.

Our inventory reports contain information on the condition of the walls, floors, and ceilings. We count the plug sockets. We note colours and patterns. We spot issues that you may not have noticed. We make sure you’re aware of it all. This accurate and detailed account on the condition of your property makes being a landlord or managing agent that much easier.

Check Ins

The day has come – your new tenants are moving in. What do you need to do? The only thing you really need to think about is ensuring that Looksy Inventories are booked to carry out the check in process on your behalf.

At check in we will hand over the keys to the property and make a record that this has been done. We will take final meter readings. Plus we’ll walk the new tenant through the property and the inventory to make sure they are happy before they sign the report. We then leave them to unpack and settle into their new home, and you can relax knowing that the job is done.

inventory clerks sevenoaks Looksy Inventories

Check Outs

After a while, be it 6 months, two years, or a decade down the line, your tenants will decide it’s time to move on. When this happens, Looksy Inventories will carry out the check out report on your behalf. Using the original inventory as a guide, we will document (including photographs) the condition of the property and compare it against the condition it was in when the tenants move in. This is hugely important, as any discrepancies will need to be discussed before the tenant’s deposit can be released.

The difference between damage and deterioration and fair wear and tear is something that an experienced inventory clerk will be able to determine, and we can advise the landlord or managing agent accordingly.

Finally, the keys will be collected (and returned to the agent or landlord) and final meter readings taken. All parties will sign the report, and you can start getting the house ready to go back on the market.

Interim Reports

The interim report that Looksy Inventories carries out for landlords and lettings/managing agents something that can offer total peace of mind. Whether it’s quarterly, six monthly, or annually, having a professional book an appointment with the tenant to carry out an inspection means that your property will be well looked after at all points during the tenancy.

This interim reporting system also means that any issues can be ironed out sooner rather than later. A tenant may be more comfortable speaking to an inventory clerk than going direct to their landlord or managing agent, so these regular inspections give them the opportunity to mention items that need to be attended to. Our experienced clerks can then determine the urgency and nature of the issue, and report back quickly.

inventory clerk sevenoaks Looksy Inventories

Legionella Risk Assessments

Looksy Inventories is also able to carry out domestic legionella risk assessment reports. As part of being a conscientious landlord, understanding the potential dangers that legionella bacteria can pose is essential. Our easy to understand report will detail any remedial work that may be required and give you an overall risk rating so that you and your tenants know they are safe and sound.

Please note: Looksy Inventories does not carry out remedial work – our advice is entirely objective and although we can offer guidance, the final decision regarding any works to be done must be the landlord’s.

About Looksy Inventories

At Looksy Inventories we are passionate about property. We have been tenants and we have been landlords, and we understand the complex nature of the relationship between the two. Having a professional, experienced inventory clerk on hand to carry out reporting is a way not only to protect your property but to protect your reputation and your tenants.

The understanding of the inventory process and its importance for landlords, agents, and tenants has been painstakingly gained, and we are proud of our excellent reputation for carefully carrying out inventories, check-ins, and check-outs. Contact us today to book an inventory that is carried out efficiently and professionally every time.

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